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Tag Archives: marketing automation

The Big Reveal

Marketing Automation Software ChoiceWhere we last left off, I was debating between two final marketing automation solutions- one we could get for a very reasonable price, and another, more advanced system that would cost us 2-3 times the price. While we’d done a basic cost-benefit analysis, it was hard to say how much having any marketing automation solution would benefit us, much less the additional benefit we’d get from one solution over another. I was having trouble making a final call, and everybody else at the office was kind of split on their decision, as well.

Then our COO asked me a question that put it all into perspective…

He said, “For 2-3 times the price, it would mean a difference of tens of thousands of dollars each year. For that price, we could potentially hire another person in marketing. What do you think is worth more: the extra MA functionality or another human to help execute our campaigns?”

Once he put it that way, it was a no-brainer. Of course I’d rather have a person to help write emails and coordinate campaigns! Would it be nice to have the added MA functionality too? Perhaps. But we’re just getting started with marketing automation, after all. The likelihood that we would “hit the wall” with the more economical solution in the first couple years and need a more advanced system that quickly is very unlikely. Plus, even if we didn’t hire another person in marketing right away (which we don’t plan to), I would still feel silly putting all that money into software that we couldn’t get the full benefit from for many months or even years to come.

So I picked up the phone and called the vendor with our final decision. Read the rest of this entry »

 
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Posted by on May 29, 2012 in Uncategorized

 

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Make A Wish (or a few dozen) for Marketing Automation

Every time I talk to our tech team, I’m amazed by the simple questions that they ask. This time it was, “what do you want the marketing automation program to do?” By this point in the process we all know the answer to that, right?! Obviously, we want it to automate our marketing. You know… automatically. And do all that other marketing-ey stuff.

Ok, so maybe it’s time to think about this a bit more. Tech needs to know specifics about the types of emails we want to send, what landing pages we would host on the MA, which fields we need to integrate with our CRM, what we hope to do with the information the MA tool gathers, and a long list of other questions that we really should ponder before making a decision.

Katie and I called a meeting to hash it all out, but with so many people involved in the purchase (Sales, Marketing, Tech, our CEO), our meeting was going on too many tangents, so we decided to start a shared spreadsheet instead. Each team could list what they wanted the software to do, and tech could ask questions to determine which of the four remaining systems would work best with our existing business processes and tech infrastructure.

We gave ourselves a week to finish this step in the buying process. Read the rest of this entry »

 
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Posted by on May 15, 2012 in Uncategorized

 

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Portrait of a Marketing Automation Sales Rep

After a marathon of demos this week, we’ve finally gotten through them all… hooray! With five demos under our belt (two previously and three this week), I felt like an old pro when our sales reps’ started going through all the features in their products.  (Do I know what progressive profiling means? Pssh… obviously!)

What struck me as the biggest difference between the demos was not—as it probably should have been— the various software products, but rather, their respective sales guys. Each sales person’s presentation style was drastically different from the last.  To prepare you for all the flavors of sales people we encountered, here are three caricatures of who you can expect to meet in your marketing automation search …

 (Please note: All names have been changed to protect their original owner’s identity. Plus, almost every sales person we talked to was actually named Matt.)

Friendly FrankFriendly Frank

Frank starts the call off with questions about your weekend, whether you have any kids, and asks if you want to join him for Happy Hour when he’s in town visiting a client next week. When he pitches his marketing automation software, it’s clear he’s done his research on you, because it seems like he knows you better than your best friend. Sure enough, when you login to LinkedIn, there is Frank’s name on “Recent views of your profile.”

  • Pros: He’s done his homework and understands your business, so he can better pitch the product to fit your needs.
  • Cons: It’s so easy to talk to Frank, you might get caught up in the details of your weekend and not come away with a good impression of the software (other than “I really like that guy!”) Read the rest of this entry »
 
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Posted by on April 19, 2012 in Uncategorized

 

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How Will Marketing Automation Impact Our Sales Team?

Jeff Capterra's Sales DirectorHaving finished our second marketing automation demo, two things became clear to me:

  1. Software demos cover a ton of material in very little time. Thank goodness I took notes!
  2. It’s probably time we had that meeting with our sales team to talk about what they need in a marketing automation system.

We had scheduled our first two demos in such quick succession that we needed time to catch our breath and think things through with the help of our Biz Dev Director, Jeff, and Lead Gen Expert, Danny.

A lot of the questions I asked them had to do with their day-to-day processes. I wanted to understand how Marketing Automation might impact their day-to-day and what would make their lives easier. Since we have our own in-house CRM, many of my questions revolved around how that system worked and how they use it.

Here’s a brief recap of our convo: Read the rest of this entry »

 
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Posted by on April 10, 2012 in Uncategorized

 

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“F” For Forgetting Our Demo Scorecard

Armed with Katie’s checklist (see previous post), we’re ready for our second demo! The whole office is excited about our quest for Marketing Automation, and several people have asked us how it’s going.

“How’d you like the first one you looked at?” (one of our sales guys)

“When are you going to pick something so we can get this thing rolling?” (business development dude)

“Can I see your demo scorecard?” (buyer advisor and office know-it-all—just kidding… sort of)

Doh! We forgot our demo scorecard!

Then, Smart Aleck sent me the link to his blog post on getting the most out of a software demo. But he’s right—how could we forget the thing we tell all software buyers to do when demoing software?! Read the rest of this entry »

 
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Posted by on March 23, 2012 in Uncategorized

 

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Things to Know Before a Marketing Automation Demo

ImageAfter our first demo, I knew there were some basic questions most of the vendors would probably ask us at the start of every call. It’s good that they ask these questions because it helps them understand Capterra and better tailor their pitch to our situation. But, admittedly, I floundered on a few questions in our first demo, so I wanted to make sure I had all of the answers ready before the next one (which is in just a few days)!

In no particular order, these are the questions I would suggest knowing answers to before starting a Marketing Automation search:

  • How many contacts do you have in your database? (The majority of Marketing Automation vendors base their initial pricing off of this number, so make sure you have this right)
  • What is your monthly web traffic?
  • How many new leads do you typically generate in a month?
  • What are your main channels/methods for generating those leads? (PPC? Social Media? Email Marketing? Display Ads? Webinars/Live Events? Etc.)
  • What’s your average conversion rate for new leads?
  • How do you currently measure or track those conversions?
  • How many emails do you send in an average month?
  • What’s the average open rate for your emails? What about click-throughs?
  • What CRM software do you use?
  • Do you host virtual events? If so, what web-conferencing software do you use?
  • What demographic information indicates a good lead for your company? (Job titles? Geography? Company Size? Annual Revenue?)
  • How do you currently qualify leads? (In other words, what signals to a sales person whether a particular lead is worth targeting or proactively pitching?)
  • How do you pass leads over to your sales team once they are qualified?
  • What does your sales team do with those leads? How do they sort them out and prioritize follow-up? (I will stress: the more you understand about your sales team’s day-to-day processes, the better you’ll be able to evaluate Marketing Automation solutions and how they would fit with your existing workflow. It’s better to find a system that fits instead of trying to recreate your whole company’s work model. That would just lead to a lot of headaches and make your life more difficult, which is definitely not the point of MA!)

Most of these are pretty straightforward questions that most marketers should know about their companies. But, it can be tricky keeping so many numbers and facts straight.  Not to mention, some info, like web traffic, conversion rates, and database size change pretty frequently.

Thus far into our search, those would be my best suggestions as far as a demo prep list, but I’m sure as we get further into it there will be more gems to add to this list! For all you Marketing Automation veterans, did I forget anything?

 
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Posted by on March 21, 2012 in Uncategorized

 

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Let the Demo-ing Begin!

Quick note about this diary… not all companies have the same opinions, nor should they, about software. Like we always say, what works for your friend’s company might not work for yours. So, in the interest of making this diary a reflection on the process of buying marketing automation software and not on the vendors themselves, we have decided not to mention the vendors by name. This blog will be an open and honest reflection of our experience, but we don’t want others to base their purchasing decision solely on what we thought of a particular solution. That would be silly and against everything we stand for. Just putting that out there in case you wonder why I’m being so mysterious in the rest of this post. Okay, moving on…

Ready, Set, Demo!

Ready, Set, Demo!

We had our first demo today—one of five that we’re planning over the next couple of weeks. Mike (Capterra’s CEO) already had a scheduled call with this popular marketing software vendor, so he looped me in on the call to take a look at their software and see if it would be a good fit for Capterra.

After talking to Cari, I knew that we needed to get buy-in from our sales team and discuss how marketing automation would impact their processes. After all, this whole lead generation/nurturing thing has a lot to do with them. But we hadn’t scheduled the meeting with sales yet, so I was worried that we may have been jumping the gun on this demo. We’d thought a lot about what we’d like the software to do in terms of email nurturing and campaign tracking, but we hadn’t really thought at all about lead scoring or profiling (which is typically the first part of a marketing automation implementation). Read the rest of this entry »

 
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Posted by on March 12, 2012 in Uncategorized

 

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When in Doubt, Ask an Expert

Where to start? According to Capterra’s Buying Guide, we need to articulate our software needs based on our business goals. I decided to call one of my favorite experts on the topic—Cari Baldwin. Cari is the Founder of BlueBird Strategies and was a speaker at CapCon (Capterra’s Software Marketing Conference) a couple years back. She shared so much great information in her CapCon presentations, but since we weren’t really ready for Marketing Automation, it didn’t mean much to me at the time.

My colleague and marketing partner in crime, Katie Hollar, and I went into a conference room, notepads and pens ready, hoping for some guidance. After catching up on kids and dogs and home renovations, it was time to get down to business. Cari’s first question had to do with our CRM: do we use one of the big, popular products that many companies use? That would certainly make things easier, since a lot of the Marketing Automation tools are built to integrate with those. But we don’t; Capterra’s tech team built the system we use to manage our customer contacts. Cari tells us that integration with our system will be the most difficult part of our selection process. She mentions things like SOAP (which I now know has everything to do with the integration and has nothing to do with how well the marketing automation vendors bathe), and gives us a few things to ask our tech team. Read the rest of this entry »

 
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Posted by on March 8, 2012 in Uncategorized

 

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Let’s Start From The Very Beginning…

Capterra wants to buy Marketing Automation software… no problem! For the past several years I’ve been showing people how to easily and effectively buy software, so this is the perfect opportunity to put all of that expertise to use.

According to Capterra’s Buyers Guide (which I have nearly memorized at this point), these are the simple steps to purchasing software:

  • Articulate your software needs based on your business goals.
  • Optimize your business processes before implementing new software.
  • Identify ALL software options.
  • Narrow these options to a short list of well- targeted alternatives.
  • Compare the short-listed solutions and make a final decision.

It looks easy enough, but will it work?  I certainly hope so. Otherwise, we really need to rethink our whole shtick.

We set a goal of 3 months to purchase marketing automation software, and we decided to chronicle our journey, here on this blog, for the world to see.  In the words of our CEO, “we’re really showing our underwear with this one.”  He’s right. I just hope we’re wearing cute, clean ones and not some ratty old underoos from the 80s.

As we walk down this path, I encourage you to let us know how you think we’re doing. Whether you’re a Marketing Automation software vendor, someone who uses Marketing Automation, someone who’s thinking about using it, or a supportive soul out there in the universe— we want to hear from you.  We’ll share our lessons learned, what worked (hopefully) and what didn’t (hopefully not much!) in our expert process and our observations about everything from the products themselves to the sales people.

Strap on your seatbelts ladies and gentlemen. Here we go!

 
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Posted by on February 22, 2012 in Uncategorized

 

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