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Author Archives: katiehollar

About katiehollar

Katie is the Marketing Manager at Capterra - an online enterprise software directory that helps connect buyers with software solutions that best fit their needs. Katie has a love of all things marketing, but she is particularly fond of social media. She is a UVA grad (Wahoowa!) and in her free time enjoys reading, running, and cooking. Follow her on Twitter @khollar

The Big Reveal

Marketing Automation Software ChoiceWhere we last left off, I was debating between two final marketing automation solutions- one we could get for a very reasonable price, and another, more advanced system that would cost us 2-3 times the price. While we’d done a basic cost-benefit analysis, it was hard to say how much having any marketing automation solution would benefit us, much less the additional benefit we’d get from one solution over another. I was having trouble making a final call, and everybody else at the office was kind of split on their decision, as well.

Then our COO asked me a question that put it all into perspective…

He said, “For 2-3 times the price, it would mean a difference of tens of thousands of dollars each year. For that price, we could potentially hire another person in marketing. What do you think is worth more: the extra MA functionality or another human to help execute our campaigns?”

Once he put it that way, it was a no-brainer. Of course I’d rather have a person to help write emails and coordinate campaigns! Would it be nice to have the added MA functionality too? Perhaps. But we’re just getting started with marketing automation, after all. The likelihood that we would “hit the wall” with the more economical solution in the first couple years and need a more advanced system that quickly is very unlikely. Plus, even if we didn’t hire another person in marketing right away (which we don’t plan to), I would still feel silly putting all that money into software that we couldn’t get the full benefit from for many months or even years to come.

So I picked up the phone and called the vendor with our final decision. Read the rest of this entry »

 
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Posted by on May 29, 2012 in Uncategorized

 

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Is That Your Final Offer?

Three months ago, we set ourselves a goal tSoftware Negotiationo have a final marketing automation decision by the end of this month. Well, here we are, less than a week away, and we are down to two final contenders. Contracts in hand, references called, wish list consulted… but which one to choose?

Rewind 1 week …
We had done our five demos and thought we had a pretty good idea which one we ultimately wanted. Based on our research, the chosen solution seemed reasonably priced for all the functionality it offered.

Then, out of left field, another marketing automation vendor calls and says that they saw this blog and thought we should at least consider their solution before making a final decision. Humph. But they weren’t on our short list for a reason, right?

After some initial debate, Besa and I decided to do a quick demo (if only to help us learn more about the MA software industry, even if we didn’t like what we saw). Unfortunately (fortunately?) we did like what we saw. Plus, the company is a leader in the industry and was very eager to win our business.

On the one hand, we had a bargain-priced option with all the functionality we needed, and on the other hand, we had a very robust system that we could use in more dynamic ways, but would cost 2-3x more annually.

Hmm… But maybe it wouldn’t have to cost us that much? Read the rest of this entry »

 
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Posted by on May 22, 2012 in Uncategorized

 

10 Questions to Ask a Marketing Automation Reference Customer

Marketing Automation DetectiveAt Capterra, we always recommend that software buyers do some detective work by getting references from existing customers (preferably from companies with a similar business model or from within the same industry). While most marketing automation vendors will be more than happy to connect you with a few of their referral contacts, it’s always a good idea to seek out your own, as well. Why, you might ask? Well, if a customer has volunteered to be a reference for the software company, it’s likely they’re one of the company’s best customers and “drinking the Kool Aid.” Your own connections (and even strangers) are probably more willing to give honest feedback about their experience with the software- the good, the bad, and the ugly.

So after completing our Marketing Automation wish list for Tech last week, Besa and I had finally narrowed down our MA decision to just two remaining contenders. That’s when we decided it was time to call some of their reference customers.  I wasn’t quite sure what I was going to say, so before I picked up the phone, I jotted down this list of ten questions…

Read the rest of this entry »

 
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Posted by on May 16, 2012 in Uncategorized

 

Portrait of a Marketing Automation Sales Rep

After a marathon of demos this week, we’ve finally gotten through them all… hooray! With five demos under our belt (two previously and three this week), I felt like an old pro when our sales reps’ started going through all the features in their products.  (Do I know what progressive profiling means? Pssh… obviously!)

What struck me as the biggest difference between the demos was not—as it probably should have been— the various software products, but rather, their respective sales guys. Each sales person’s presentation style was drastically different from the last.  To prepare you for all the flavors of sales people we encountered, here are three caricatures of who you can expect to meet in your marketing automation search …

 (Please note: All names have been changed to protect their original owner’s identity. Plus, almost every sales person we talked to was actually named Matt.)

Friendly FrankFriendly Frank

Frank starts the call off with questions about your weekend, whether you have any kids, and asks if you want to join him for Happy Hour when he’s in town visiting a client next week. When he pitches his marketing automation software, it’s clear he’s done his research on you, because it seems like he knows you better than your best friend. Sure enough, when you login to LinkedIn, there is Frank’s name on “Recent views of your profile.”

  • Pros: He’s done his homework and understands your business, so he can better pitch the product to fit your needs.
  • Cons: It’s so easy to talk to Frank, you might get caught up in the details of your weekend and not come away with a good impression of the software (other than “I really like that guy!”) Read the rest of this entry »
 
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Posted by on April 19, 2012 in Uncategorized

 

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How Will Marketing Automation Impact Our Sales Team?

Jeff Capterra's Sales DirectorHaving finished our second marketing automation demo, two things became clear to me:

  1. Software demos cover a ton of material in very little time. Thank goodness I took notes!
  2. It’s probably time we had that meeting with our sales team to talk about what they need in a marketing automation system.

We had scheduled our first two demos in such quick succession that we needed time to catch our breath and think things through with the help of our Biz Dev Director, Jeff, and Lead Gen Expert, Danny.

A lot of the questions I asked them had to do with their day-to-day processes. I wanted to understand how Marketing Automation might impact their day-to-day and what would make their lives easier. Since we have our own in-house CRM, many of my questions revolved around how that system worked and how they use it.

Here’s a brief recap of our convo: Read the rest of this entry »

 
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Posted by on April 10, 2012 in Uncategorized

 

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Hold Up… What Does “Marketing Automation” Mean, Anyway?

Marketing DefinedBack in December, Capterra published a “Top 20 Marketing Automation Solutions” infographic, and thanks to the research we’d done for that, I’d already seen some industry feedback about the vendors on our short list. (Actually, all 5 of them happen to be in the top 20… but that’s the only hint I’m giving as to which ones they are!) But imagine my shock when a few people commented that some of our contenders aren’t considered “true” marketing automation.

Am I missing something?

I wasn’t really sure what it meant not to be a “true” marketing automation solution, so I was intrigued to compare our next demo to the previous one. (I’ll call these two solutions Thing 1 and Thing 2 for simplicity’s sake.) So I scheduled a call with Thing 2, and Besa and I huddled around the computer to see what they had to offer. Read the rest of this entry »

 
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Posted by on March 30, 2012 in Uncategorized

 

Things to Know Before a Marketing Automation Demo

ImageAfter our first demo, I knew there were some basic questions most of the vendors would probably ask us at the start of every call. It’s good that they ask these questions because it helps them understand Capterra and better tailor their pitch to our situation. But, admittedly, I floundered on a few questions in our first demo, so I wanted to make sure I had all of the answers ready before the next one (which is in just a few days)!

In no particular order, these are the questions I would suggest knowing answers to before starting a Marketing Automation search:

  • How many contacts do you have in your database? (The majority of Marketing Automation vendors base their initial pricing off of this number, so make sure you have this right)
  • What is your monthly web traffic?
  • How many new leads do you typically generate in a month?
  • What are your main channels/methods for generating those leads? (PPC? Social Media? Email Marketing? Display Ads? Webinars/Live Events? Etc.)
  • What’s your average conversion rate for new leads?
  • How do you currently measure or track those conversions?
  • How many emails do you send in an average month?
  • What’s the average open rate for your emails? What about click-throughs?
  • What CRM software do you use?
  • Do you host virtual events? If so, what web-conferencing software do you use?
  • What demographic information indicates a good lead for your company? (Job titles? Geography? Company Size? Annual Revenue?)
  • How do you currently qualify leads? (In other words, what signals to a sales person whether a particular lead is worth targeting or proactively pitching?)
  • How do you pass leads over to your sales team once they are qualified?
  • What does your sales team do with those leads? How do they sort them out and prioritize follow-up? (I will stress: the more you understand about your sales team’s day-to-day processes, the better you’ll be able to evaluate Marketing Automation solutions and how they would fit with your existing workflow. It’s better to find a system that fits instead of trying to recreate your whole company’s work model. That would just lead to a lot of headaches and make your life more difficult, which is definitely not the point of MA!)

Most of these are pretty straightforward questions that most marketers should know about their companies. But, it can be tricky keeping so many numbers and facts straight.  Not to mention, some info, like web traffic, conversion rates, and database size change pretty frequently.

Thus far into our search, those would be my best suggestions as far as a demo prep list, but I’m sure as we get further into it there will be more gems to add to this list! For all you Marketing Automation veterans, did I forget anything?

 
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Posted by on March 21, 2012 in Uncategorized

 

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Let the Demo-ing Begin!

Quick note about this diary… not all companies have the same opinions, nor should they, about software. Like we always say, what works for your friend’s company might not work for yours. So, in the interest of making this diary a reflection on the process of buying marketing automation software and not on the vendors themselves, we have decided not to mention the vendors by name. This blog will be an open and honest reflection of our experience, but we don’t want others to base their purchasing decision solely on what we thought of a particular solution. That would be silly and against everything we stand for. Just putting that out there in case you wonder why I’m being so mysterious in the rest of this post. Okay, moving on…

Ready, Set, Demo!

Ready, Set, Demo!

We had our first demo today—one of five that we’re planning over the next couple of weeks. Mike (Capterra’s CEO) already had a scheduled call with this popular marketing software vendor, so he looped me in on the call to take a look at their software and see if it would be a good fit for Capterra.

After talking to Cari, I knew that we needed to get buy-in from our sales team and discuss how marketing automation would impact their processes. After all, this whole lead generation/nurturing thing has a lot to do with them. But we hadn’t scheduled the meeting with sales yet, so I was worried that we may have been jumping the gun on this demo. We’d thought a lot about what we’d like the software to do in terms of email nurturing and campaign tracking, but we hadn’t really thought at all about lead scoring or profiling (which is typically the first part of a marketing automation implementation). Read the rest of this entry »

 
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Posted by on March 12, 2012 in Uncategorized

 

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